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James Jones and James Johnson just joined Freedcamp project ….

If you happen to have two people in your team like James Jones and James Johnson Freedcamp will show them both as James J. Not super handy when you want to assign a task or subscribe for a notification. Avatars will help but now always.

You can ask both James’ to go to My account page in Freedcamp and add last name to first name value and keep last name blank as shown below.

Add last name to first name

Problem solved.

It works!

What if your you are lucky to have James Jones and … James Jones in your project? Please tell us and we will find a way to solve it :)

All you need to know about TODOs application in Freedcamp

In my last post I gave you some ideas how to use TODO groups and how you can add and update them.

Almost all the things can be done on main TODOs page. Check it out.

TODO drag and drop

Click animated gif to see it full size or replay.

Below you can find how to edit title and description, add files, insert them inline with the description, delete and change status of a TODO.

TODO edit open status

Click animated gif to see it full size or replay.

At the moment to open a TODO to read comments, for example, hover over TODO and click ‘comments’:

open TODO Freedcamp

It is not most intuitive action. We have heard many voices asking to change it and make it simpler. We are changing it now – one click on TODO title will open a full TODO view and double click on TODO title will allow to edit it. We will tell you when completed in our newsletter.

How to cancel a pending invite and invite a user back to Freedcamp

If you invited someone to Freedcamp and they haven’t received it – you can always check invite status and invite them again, for example, with a different email address. You can also use ‘Manage invites’ to check status of invites you have already sent.

reinvite a user

To play attached animated GIF – simply click it to open full size in a new browser tab. To play again – refresh/reload page in your browser.

If invites are not coming through to a person you want to invite – please email us at help@freedcamp.com. We have very detailed logs and can always say within minutes what is a problem.

Single sign on with Facebook, Twitter, LinkedIn and Google+ in Freedcamp

Freedcamp offers the ability to use single sign in with Facebook, Twitter, LinkedIn and Google+. We have it for ages but never promoted it. Now is the time.

What is single sign-on?

Single sign-on is a process that allows network users to access all authorized network resources without having to log in separately to each resource. Single sign-on allows us to validate usernames and passwords against one or more social networks you linked your Freedcamp account with.

It is important to say that we do not post or read any data from your social network accounts. Such link simply allows us to use your Facebook, Twitter, LinkedIn or Google+ account credentials to validate access to Freedcamp and if you logged in into one of these networks in your browser – completely skip Freedcamp authorization screen.

Freedcamp_connect_1

Here is how you can set it up – navigate to “My account” (1), click the “Connect” tab (2) and link to one or more social networks you typically logged on on your computer (3).

Freedcamp_connect_2

We are also working to simplify sign ups for your team with same social networks. Less hassles, easier to join, no forgotten passwords requests = more actual work done. Right?

Project, project group and user applications in Freedcamp

Currently, there are three (3) different types of applications in Freedcamp. Each type has its own unique functionality.

Project – Project applications are displayed in blue along the taskbar and are specific to each and every project. For example, a more robust project might have Discussions, Milestones, and Calendar installed, while another project that is used for Issue Tracking might only have Issue Tracker installed. By default, project applications are accessible by anyone inside of the project.
Project Applications are displayed in blue and can only be accessed inside of projects. Most of the core apps (To-Do’s, Discussions, Milestones, Time, Files) are project applications. They can be be managed by navigating to “Manage Projects” and clicking on the “manage project applications” button.

Project Group – Project Group applications are displayed in orange along the taskbar and are NOT specific to each project but can be accessed throughout multiple projects in a group. For example, you might have 4 projects that need CRM. You can put those 4 projects in a group called, ‘CRM Group’, and any data stored in the CRM application will be accessible and shared between all 4 projects.
Group Applications are displayed in orange and can be accessed outside of projects. They can be be managed by navigating to “Manage Projects” and clicking on the “Manage Group applications” button.

Below we take a project application – Issue Tracker and a project group application – Password Manager and show you the difference.

Freedcamp_project_group_aplications_explained

User – User applications are displayed in green along the taskbar and are specific to individual users. For example, Tasky allows you to create, edit, and store a list of to-dos that only you can view. User applications have no connection to projects or project groups, and are linked to your user account only.

User Applications appear in green and can be accessed throughout the entire application. They can be managed by navigating to “Marketplace” and clicking on “Manage Subscriptions” button.

If you have any questions as to how to structure your projects or what apps to start with for your project – simply email Igor help@freedcamp.com and I will answer all your questions or we will set a chat in Skype.

Two new ‘Get Started’ videos

We created two new videos which are now included into Freedcamp’s onboarding process. Here they are – just in case you skipped them after signing up.

First one is for people evaluating Freedcamp:

Second one is more for people who were invited into an existing projects and want a quick walk-through.

If you have any questions as to how to structure your projects or “how can I” type of questions – simply email Igor help@freedcamp.com and I will answer all your questions or chat in Skype.

August Updates

Freedcamp August release
Freedcamp August Updates
Making your life easier.
Freedcamp August release
Issue TrackerCheck out the redesign of our Bug Tracker into the new Issue Tracker. This application is sure to streamline the way you handle Issues within your projects.
Get this deal!
Freedcamp August release
Advanced PasswordsWe are adding an extra layer of security for the passwords you store in the Password Manager application! You can now set a master password that is not stored on our servers and only you know.
Get this deal!
Freedcamp August release
Multi-File UploadYou can now upload multiple files inside the Files application at once. Instantly choose which group to add them into and enjoy your assets organized all in one place. You can also move multiple files between groups after you uploaded them and delete multiple files.
Freedcamp August release
Projects WidgetYou can now quickly access your projects and apps via a widget. Additionally you can choose what sorting order to see your projects in.
Get this deal!
Get this deal!
Freedcamp August release
Meet our CEO Angel GrablevRead his interview in Founders Grid“Run every aspect of your business in one place”

“The Angel of Digital Project Management” – interview with Sara Caputo

Read the Interview of Sara Caputo with our CEO – Angel Grablev in Santa Barbara News. tumblr_mnh17lfd9R1st5lhmo1_1280

Known for her engaging style and vibrant personality, Sara Caputo, MA, is a dynamic productivity coach, consultant, and trainer based in Santa Barbara, California. She is the founder and principal of RADIANT, a professional organizing and productivity consulting company. Sara is a sought-after speaker, seminar leader and workshop facilitator, and author of the e-book, The Productivity Puzzle: What’s Your Missing Piece?

The Interview:

“It’s fair to say that work and life consist of lists of never ending projects. From the student in school to the CEO of a Fortune 500 company and with every parent balancing the dual job of family and work in between, everyone has countless tasks to complete.  A large portion of my consulting business is advising managers, teams and entrepreneurs on project management systems.  I have learned and used many of these systems and each comes with its own pros and cons.  At the end of the day, finding the right system for your team to hold and carry forth projects in the right way, at the right time for the right people involved can be hard to find.

Wouldn’t it be nice if there were a tool to help you manage all life’s projects, lists, and to-do’s? And wouldn’t it be even better if that tool was free? Well – spoiler alert – there is such a thing and it doesn’t cost a dime.  The tool is Freedcamp, a free project management software program designed to be used by anyone.

Born in Santa Barbara, Freedcamp launched in 2010 and has been growing ever since. On average, about 300 people are signing up on a daily basis. Recently, I sat down and had a chat with local resident Angel Grablev, CEO and creator of the project management software.

The idea behind Freedcamp is that the need for project management is widespread and there are no free quality products for the average person to use. (I don’t think anyone can argue that.) Additionally, competitors such as Basecamp have a program so simple that it lacks the sophistication necessary for a large business to use. Freedcamp was created to satisfy both of these shortcomings.

Freedcamp is an ideal program, because it is completely customizable. It allows the end user to pick and choose which modules to have on their page.  “I felt there needed to be a service that anyone can use, whether it’d be a nonprofit or school or myself,” Angel explained his inspiration behind the up and coming project management software. “So its unlimited users, unlimited projects are all free, and I wanted to create a system that basically allows you to choose how you work instead of it defining how you are going to use it.”

The software has street cred, as in Wall Street, too. Some of the Fortune 500 companies and titans of industry using Freedcamp include such household names as Ford, PayPal, Microsoft, and Nike to name a few. Angel reports that academic heavyweights such as Cambridge, Yale, and Princeton as well as nonprofits like the American Red Cross and the Make A Wish Foundation depend on Freedcamp to make sure nothing gets missed on their lists of never ending projects.

As the uses for Freedcamp are virtually unlimited, there is no one customer profile. It’s truly a people’s, democratic software.  People have told Mr. Grablev that they use Freedcamp in classrooms, organizing nonprofits, family camping trips, and the list goes on.

One particular customer used the software at work and at home. The satisfied user emailed Angel and reported that he started using Freedcamp because they had it at his company and he used it there. Since it was free, he figured he could start using it with his wife for managing grocery lists. So, he and his wife were using it online for that. Then his daughter tells him that she wants to have a turtle. He answers her, “I’m going to make a project so that we can list all the things we need to buy for the turtle, what things you are going to need to do with the turtle when we have it, and everything else that needs to happen before we get the turtle.” The software really helped him communicate to his daughter the commitment level necessary before bringing a pet into the home.

Freedcamp has been featured in the PC Magazine, the industry bible. Other than that, it’s been pretty much word of mouth. “That’s the beauty of creating a great service for free,” Angel explained.  “People love it and you don’t have to do much. I’ve never felt like we need to advertise”.

Rather than using traditional marketing, Angel decided to create the gold standard for project management software. “Like when you think of email, it’s starting to become gmail, and when you think of social networks, it’s Facebook. I felt like there was a missing contender for project management,” said Angel.

Who knows? Soon Freedcamp may become a verb in the same way Google has. For example, “She should have ‘freedcamped’ it. The project would have been finished by now.” Or, “First, ‘freedcamp’ it, then everything will fall into place.”

Angel really isn’t concerned about being memorialized through an addition to the English language. “I find my happiness in knowing that others are able to benefit from my legacy,” he noted. “I know I’m going to die one day, and I want to make sure to do something that I know will make the world a better place. That’s kind of an easy motivator for me. ”

Originally published in Radiant Organizing Blog

How to tackle larger tasks successfully

stepsblog

We all get caught up starting a large task and somewhere along the way we endure the pain of biting more than we can chew. From experience and constant iteration, I have learned you can actually prevent this horrible situation from ever happening again.

The first thing you need to realize is that any task can be split into smaller logical steps. The most valuable thing about this is that you will achieve many small victories that will help you move forward rather than one shadowing feeling that you won’t ever finish it. Also by seeing the smaller steps you will fine tune the overall goal to achieve something even better than the initial concept. And finally, your days will feel a lot more productive. If you work on the same old task every day for a week, after a few days you will feel like you are getting nowhere. But if you finish 5 of the smaller steps in a day, or even 2, you will feel a lot more accomplished.

I personally learn a lot better with examples so here it goes. Imagine you wanted to run a marathon… that’s simple just run 26 miles. Well not really. I think most of us can’t just go out and run more than a couple of miles. So you have two choices. The first is to just go out, run as long as you can, then stop. Repeat that for as many days as it takes to get to the 26 miles. This approach has a high chance of failure as you will feel overwhelmed really quick and have no structure. Now imagine you went out the first day and just ran as far as you can. Lets say you ran 1 mile. For the first 7 days you goal is to just run 1 mile every single day. Next week you want to start running 0.5 mile extra each day until you reach 5 miles. The third week you aim to reach 10 miles. You keep this process up until you reach 26 miles. But having a good plan you can reach for, and achieve each week, it makes you feel accomplishment in the small victories and move forward in a steady pace. So the next large task you take on, spend some time and clearly separate it into small achievable chunks. The more times you do it the better you will get.

Try separating a big project using a project management system now.